Export Clearances and Recordkeeping: The Automated Export System (AES)

The Automated Export System (AES) is an electronic export information (EEI) gathering and processing system for the U.S. exporter network. AES is utilized and manipulated by all of the governmental agencies that regulate export transactions.

When to File AES

Once an exporter has finalized their transaction agreement and successfully obtained any relevant licenses, they must then submit their EEI for review in AES. This review is only necessary if there is a license requirement or the cargo is valued at $2,500 or more. The AES is filed either by the U.S. Principal Party in Interest (USPPI) or an authorized agent.

The Automated Export System Trader Interface Requirements (AESTIR) defines the data requirements that are reported to the AES. The AES serves as a checkpoint for export transactions by checking the validity of relevant licenses with the appropriate governmental agency. Any exporter using the AES must be consistent and maintain uniformity through all documentation needed for the application process. Differences in addresses, party names or any important information in documents submitted between agencies will be flagged and placed on hold by the AES system.

Recordkeeping

Records should be kept for at least 5 years from the date of the last export, reexport, transshipment, diversion or termination of a transaction. BIS and the other agencies require a longer recordkeeping interval for certain transactions and will alert the exporter when necessary.

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